Eduwonka Expense Reimbursement System

Even the Small Expenses Matter

The financial health of an educational institute depends in large part on how expenses move vis a vis fee receipts. While many expenses are substantial and recurring in nature, it is the little expenses, often sporadic in nature, that must be carefully monitored. They have the capacity to overturn your books if not tracked and organized. At the same time, these expenses, not part of the regular system, must be reimbursed if they are not paid for by the institute’s accounts.

Eduwonka expense reimbursement system helps track the expenses and their reimbursement – make sure to stem the leaks which may sink your great ship!

Get started Demo

What it offers?

Empowering Your Team

Did you organize a field trip for your students, and there was an emergency spending requirement? This is a potential possibility, even if you had budgeted for the trip and given your staff the cash for petty expenses. Your staff will feel empowered to take a decision and spend that little money that is required if they know that reimbursement is not going to be a problem.
Similarly, an emergency expense on the campus, while the accountant is unavailable, should not be something to think about twice.

With the Eduwonka expense reimbursement system in place, you are giving your team not just the power to take such decisions, but in the process, also entrusting them with a responsibility.

Optimizing Expense Management

If you analyze your expenses, it is easy to spot certain trends –

1. Do certain staff members book these expenses regularly? Are they the only staff authorized to take these expenditure decisions?
2. Are there expenses of certain nature that keep cropping up? Can they be regularized in some manner?
3. Is there a spike in expenses at certain times of the year? Why is that happening?

By reading these numbers and more, you can optimize your expenses to ensure healthy books for your institute.

Doing Away with Paper Bills

Eduwonka expense reimbursement system offers the provision to upload the paper bills to bring them on a common digital platform – no need to track paper bills for closing your books, no worry of losing some of the bills in transition.

Benefits to the organisation

Create Approval Mechanism

Define your institute’s channels for approving (or rejecting) expenses for reimbursement. Once an expense is created in the system, it goes through the proper channels for approval. This also gives you the opportunity to give reason for rejection, or push along an expense to the next stage, that is, reimbursement to the concerned member of the staff.

Categorize Your Expenses

Define different categories and heads of expenses – book the expenses under the relevant heads and analyze them at leisure. Use Eduwonka expense reimbursement system to facilitate your accountants.

Reimbursement Made Easy

Create, approve, reimburse. Let the process be this easy, doable from wherever you are sitting. Once an expense made by another member of the staff has been input into the system and approved through the relevant channels, reimbursing them should be a mere formality and not a task.

Use Eduwonka expense reimbursement system to expedite the process.

Products of Eduwonka

Build better schools

Watch a six-minute overview and see how eduwonka can keep your teachers and parents engaged and happy — every step of the way

Request a demo